General Enquiries

+44 (0) 191 217 0775

Media Enquiries Gravity London

+44 (0) 20 7330 8810

Fax Us

+44 (0) 191 236 2709

Write to us

Credit Services Association

2 Esh Plaza

Sir Bobby Robson Way

Great Park

Newcastle Upon Tyne

NE13 9BA

Additional Sections

Complaints Procedure

Useful Links

Making a complaint

We work hard to ensure our Members act within the rules set by the industry regulators.

Please click on the following link and read our Code of Practice. If you think a Member has broken the rules of this Code you can make a complaint by downloading our Complaints Form.

Before making a complaint we would encourage you to carry out the following activities:

 

  • Go to the Members Directory and check whether the company you wish to complain about is a Member of the CSA. If you are still unsure, feel free to contact us. If the company is a Member of the CSA then we are able to help you with your complaint.
  • On first instance, we recommend you contact the Member company to discuss any issues you have and enquire about their complaints process. If you are still dissatisfied with the outcome then you can review our Complaints Procedure.
  • If you believe that the Member has acted in breach of our Code of Practice and the complaint meets the necessary criteria, please complete, sign and return the Complaint Form to our registered address.

CSA Complaints Procedure

 How we deal with your complaint.

All complaints must be submitted in writing, with a signed complaint form. We require the form to be signed so that we, and our Member, have the requisite authorisation to share information.

The following is the sequence of events after the CSA receive a complaint form;

  • CSA receive a signed complaint form
  • CSA register the complaint and send a copy to the relevant Member company
  • The Member is given four weeks to respond directly to the complainant
  • CSA get a copy of the response from the Member company
  • CSA considers both positions and determines whether the Code of Practice has been breached
  • Appropriate action is taken (if required) to remedy the situation
  • If further information is required the CSA contact the relevant party (the complainant or the Member company).
  • After a full review, the CSA provides a formal response to the complainant

 

If you remain unhappy with the outcome of the complaint, you may have justification to escalate the matter to our our head of compliance, Claire Aynsley, claire.aynsley@csa-uk.com.

 

Please note: The CSA can only intervene when;

  • a Member company is in breach of the Code.
  • the company is a Member of the CSA (we cannot act when the complaint is about the client of a Member company, a bank or building society for example).
  • the information supplied by a Member company appears from the facts to be incorrect.

Methods of Contact

 

Address

Credit Services Association

Complaints Department

2 Esh Plaza

Sir Bobby Robson Way

Newcastle-upon-Tyne

NE13 9BA

 

Why the CSA need a signed copy of your complaint

 

Top

08-08-2016

Blog: Raising standards for debt collection ‘tracing’ activity

Claire Aynsley is Head of Regulatory and Compliance Standards at the Credit Services Association. Since joining the organisation over 10 years ago, her dedication and passion for the industry have greatly enhanced the status of the Association, forging strong relationships with regulatory bodies and other industry stakeholders to ensure we are at the forefront of any regulatory and legislative changes.

 

What is tracing activity?

Tracing is an activity carried out in order to locate the whereabouts of an individual, where it has been determined that they have moved on. In our sector, tracing is carried out to locate a new address for a customer in order to re-engage with them or reconnect them with their creditors. Tracing is also used to locate individuals who are beneficiaries to a windfall or locating missing relatives.

There are a number of tracing methods which assist tracing companies in helping to locate individuals, and alongside these methods, tracing companies utilise numerous data sets to help validate their trace output. Methods include telephone contact, written communication, and field-based enquiries which are supported by data held at credit reference agencies, publicly available data and other data providers.

 

The CSA’s role and our new code

As the UK trade association for the debt collection and debt purchase sector, the Credit Services Association’s (CSA) role is to ensure that our Members are maintaining the highest possible standards by providing them with best practice guidance. Our main Code of Practice, which is currently being updated, refers to the activity of tracing but not in any great detail and since trace-related complaints (identifying and contacting the wrong individual as a result of lack of information or erroneous data) continue to be a key issue for the debt collection sector, we felt that it was important to take a proactive approach to ensuring that our Member companies are sufficiently ‘self-regulating’ when it comes to tracing activity.

We have therefore launched the CSA Trace Code of Conduct and Principles of Trace, which will be implemented from 30 September 2016, from which point all Members who carry out tracing activity, or outsource it, will be expected to adhere to it. Members now have time to digest the Code and make any necessary changes to their internal policies and processes to ensure compliance with the new code. This period also allows us to offer any support and guidance needed ahead of the implementation date.

Our aim is to drive the right behaviours and professionalise the activity of tracing in line with other debt collection practice, ensuring that the principles of Treating Customers Fairly are embedded at every stage of the debt collection process.

 

Understanding and addressing mis-tracing complaints

‘Mis-tracing’ – when someone is mistakenly contacted regarding a debt which is not theirs – is undoubtedly inconvenient for the recipient and can lead to complaints. The CSA Trace Code of Conduct requires members to undertake on-going root cause analysis of these complaints to understand exactly what the impact is on the recipient and how this could be mitigated. Members must also continually improve internal processes to reduce the occurrence of mis-trace and other trace-related complaints, as well as ensure data accuracy at all times to avoid repeat mis-tracing.

Taking all the necessary steps to validate a person’s identity before making any contact will cut the occurrences of mis-tracing and save both Members and customers time and hassle.

High quality training for all staff is an important part of improving conduct and this is also referenced in the Code. For more details on training relating to the Code of Conduct, please email training@csa-uk.com.

You can download a full copy of the CSA Trace Code of Conduct and Principles of Trace here: http://bit.ly/2aAGJAN or contact Claire on 0191 217 2941 or claire.aynsley@csa-uk.com for more information.